Privacy Policy

 

I.- IDENTITY AND ADDRESS OF THE RESPONSIBLE PARTY

Laguna Caribe Homeowners, Inc. (“Association”) is a Florida registered not-for profit corporation with address at 5415
Laguna Caribe Cir, Fort Myers, FL 33905. Association represents the property owners within the Laguna Caribe
community in accordance with Florida Statutes Chapter 720.

2 - INFORMATION

Association gathers information provided by its, members, owners, renters, clients, suppliers, service providers,
commercial partners, employees, or any third party with access to the products and/or services provided by Association.
For purposes of documenting our relationship with each one of them, they provided us willingly and freely, information that
is included in contracts, letters, forms, databases or other means, as applicable, for us to keep appropriate record of our
relationships and to meet legal requirements, when so mandated. Among such personal data, including sensitive
personal data (hereinafter “Personal Data”), but not limited to, is included the following:

INDIVIDUALS

Complete name (last and first name, middle initial)
 Home address (street name, exterior number, and if applicable, interior number, neighborhood, Zip Code, City,
State/Province, and Country)
 Nationality.
 Date of birth and place of birth.
 Marital status.
 Profession or current occupation.
 Activity of the business.
 Home, office and mobile telephone number.
 Email address.
 Personal reference information.
 School information.
 Safety and environmental testing information.
 Gender.
 Bank account information and debit or credit card information.
 Tax ID number.
 Personal preferences

ENTITIES

 Name or trade name
 Commercial activity or corporate purpose
 Federal EIN
 Address: street, exterior number and if applicable, interior number, Zip Code, City, State/Province, and Country.
 Date of incorporation or registration
 Phone number.
 E-mail or address of their website, if applicable.
 Name and nationality and information of the individual with authority to represent it, which may be: the
administrator or administrators, the director, general manager, trustee, legal representative or attorney-in-fact.
This Personal Data are gathered in compliance with what is established in applicable law, as well as in compliance with
the terms of the contracts entered into with the parties that provide said Personal Data voluntarily.

3 - CONFIDENTIALITY AND HANDLING OF PERSONAL DATA

Confidentiality: The Personal Data are provided to Association by its employees and third parties with their consent, are
handled and stored in a confidential manner.
Also, through technological means and internal protection procedures, Association constantly does its best effort to
maintain the safety of the Personal Data that is provided to Association to avoid the unauthorized access to it.
Handling: The Personal Data that are provided to Association is used to meet legal requirements, to keep appropriate
record of personnel and providers of supplies and services, and to coordinate all services provided by and to Association,
including emergencies.
With the exception of Sensitive Personal Data, the personal information provided to Association may also be used for
means of publicity, promotion, telemarketing, transaction, website administration of Association, administration of the
services of Association, development of new products and services, quality and client satisfaction polls, analysis of use of
products, services and website, for the sending of notices regarding products and services operated by Association and/or
its affiliates, subsidiaries and/or its business partners when the Law requires it, to request the update of their Personal
Data and identification documents and generally to comply with the terms, conditions and operation, functioning and
administration of Association.
Sensitive Personal Data are defined to mean the Personal Data that affects the more intimate sphere of its owner of which
improper use might result in discrimination or may involve a material risk against the owner of such Sensitive Personal
Data. In particular, Sensitive Personal Data includes data that may reveal aspects such as racial or ethnic origin, condition
or health, either present or future, genetic information, religious, philosophical or moral beliefs, political opinions and
sexual preferences or gender identification. Any Sensitive Personal Data that may be collected is used only for purposes
of managing the business and/or the employer/employee relationship, and/or provide better service to our customers.
When Personal Data are provided, it should be provided in a precise, complete and updated manner at the time that the
gathering occurs, regardless of the fact that Association may further verity the accuracy of said Personal Data and that the
provider of the Personal Data may exercise the right to rectify such data, as provided in chapter 5.- below, in case they
detect or identify that the Personal Data that was provided to Association is inaccurate, incomplete, or not updated.
Association is not required to have the previous consent of the owner of the Personal Data for its handling, in the following
cases: (i) when Association acts in direct compliance with applicable law (ii) the Personal Data are in public access
sources, (iii) the Personal Data have been submitted previously to any procedure; (iv) for the fulfillment of the obligations
that, in its case Association has acquired with the owner of the Personal Data as a result of a contract entered into with it;
(v) there is an emergency situation that may potentially harm an individual or his/her/its property; (vi) it is indispensable for
medical attention, prevention, diagnosis and providing of sanitary aid, as long as the owner is in no condition of granting
consent in terms of what is established in the General Health Law and other applicable provisions and that said handling
of Personal Data are made by an individual subject to professional secrecy or an equivalent obligation; or (vii) when
ordered by a competent authority.
Association may transfer the Personal Data, including Sensitive Personal Data throughout its related entities, for
administrative purposes. Such shared Personal Data will be treated under the principles of legality, consent, quality,
purpose, loyalty and responsibility in accordance with the Law and the provisions hereof.
Association does not collect personal information through the use of cookies, and other technology, such as:
-The type of browser and operating system.
-The Internet pages consulted.
-The links below.
-IP address.
-Sites previously visited.
Association will provide to clients the option to receive notices through electronic communications or printed material.

4 - LIMITATIONS OF USE AND DISCLOSING OF DATA

The Personal Data that are provided to Association through legitimate means is handled in an appropriate and
confidential manner. Regardless of the foregoing, the Personal Data will be employed and disclosed for and with the
purpose of fulfilling the objectives established in the “Handling” section of this Notice as well as for statistical means,
dissociated and for the improvement of our products, services, operation, activities and regarding the update of the
contents published on our website.
Personal Data will be transferrable to third parties to (a) fulfill existing legal obligations, (b) comply with a legal or judicial
ruling; and (c) as long as it is necessary for the operation and functioning of Association. In case of transfer of the
Personal Data, this will occur through means and legal instruments that provide an adequate protection level and security
measures for said data. Association will adopt necessary and reasonable measures to cancel the identification of the
Personal Data that is provided to it, when these are no longer necessary for the purpose referred to in this Notice and/or
when there is no legal obligation for Association to keep them.

5.- MEANS TO EXERCISE RIGHTS OF OWNER OF THE PERSONAL DATA.

The owner of the Personal Data may request to the responsible party (“Responsible Party”) of Association at any time to
access, rectify, cancel or correct his/her/its Personal Data. For such end, the owner of the Personal Data shall direct a
written request to the Responsible Party, which shall at least contain the following information:
 Name of the owner and address or other means to communicate the answer of his/her/its request.
 The documents that evidence the identity, or if applicable, the legal representation of the owner.
 The clear and precise description of the Personal Data regarding those on whom the exercise of rights is
intended.
 Any other element or document that may facilitate the location of the Personal Data, as well as any other
document required by the current laws at the time of the filing of the request.
The owner of the Personal Data has the right to request to the Responsible Party vía e-mail the changes of the
modification that required.

6 - REVOCATION

The owner of the Personal Data may revoke the current consent for the handling of personal information at any time. To
such end, he/she/it shall file a request via e-mail [email protected] or by mail or other written notice to Laguna
Caribe Homeowners Association, Inc., 5415 Laguna Caribe Cir, Fort Myers, FL 33905.

7 - MODIFICATIONS TO THE PRIVACY NOTICE

Association reserves the right to modify this Notice, in which case it will communicate such through its website at
www.lagunacaribe.com, by posting the Notice in a visible area at Association’s headquarters, which address is indicated
above or through a written notice given by Association’s authorized personnel.

8 – COMMENTS AND QUESTIONS

For any comments or questions regarding this Notice, you may contact: Laguna Caribe Homeowners Association, Inc.,
5415 Laguna Caribe Cir, Fort Myers, FL 33905.

GOVERNING LAW: This Notice is governed by the laws of the United States of America and the State of Florida.
This Notice was posted on May 1, 2024.